POST 37/08 : SECRETARY
REF NO: MA/63/19/
SALARY : R173 703 per annum (Level 05)
CENTRE : Military Academy, Saldanha
REQUIREMENTS : A minimum of Grade 12 or equivalent An additional Higher Certificate in Secretarial course will be an added advantage Special requirements (skills needed): Computer literacy including MS Word, Excel and Power Point Knowledge of bookkeeping a valid driver’s license will be advantage Office Management Personal Service Office Security Strong written and verbal communication skills.
DUTIES : Communication Service wrt making and receiving of calls. Taking messages when necessary. Ensure the manning of the telephone on continuous basis Reception of all visitors to the Commandant of the Military Academy. Typing of all correspondence.
Taking minutes or confirmatory notes, memo’s, letters and transcript thereof as needed Sending and receiving of faxes. Ensure that documents are forwarded for registration and filing and distribution Office Administration keeping and updating of the computerised diary for the Commandant. Arrange appointment for staff members and visitors to the Commandant.
Handling of invitations for events for the Commandant Personal Service arrange and confirm air transport and accommodation reservations for the Commandant Arrangement of meetings between the Commandant and members outside the Unit Arrangement of tea and edibles for visitors and during meetings if necessary. Prepare of advances and completion of S&T, vehicle allowance claims Office Security: ensure all confidential documents are handled according to policy. Ensure that both the Commandant and Secretary’s office are always manned.
APPLICATIONS : Department of Defence, Military Academy, Frans Erasmus Drive, Saldanha, 7395.
ENQUIRIES : Capt R.C Selomo, Tel No: (022) 702 3023